Paper Reports

Incidents used to be reported on paper pads, in triplicate, with the copies filed in various places. Then if you wanted to pull data from these reports you would have to painstakingly go through them, pulling the data into spreadsheets. At which point, you may be in a position to start analysing the data and potentially making some improvements. With an Incident Report System all that time-consuming effort is made so much easier and quicker!

But how does it help reduce incidents?

As well as being more efficient, time-saving, organised and secure (as if that isn’t enough) an Incident Report System can help reduce incidents. Let us explain..

Firstly, with an Incident Report System you are less likely to make mistakes in the report. Think about it, if you hand-write something and you make an error, you have to cross it out. But you also have to initial it and try and then make space to write it correctly. All a bit messy really. However, with an Incident Report system, you can quickly delete any errors and amend before you press ‘Enter’. It also has the added benefit of a spellchecker, so it will highlight you to your errors so you don’t miss them. This means that ‘clean data’ is going in.

Secondly, with all the clean data that’s going in, it’s just as easy to pull the data out. With a few clicks of a mouse you can produce clear and concise reports. This of course means that you can easily see the frequency and severity of incidents, any antecedents and the post-incident support. You can from there start to see patterns and trends emerging and take steps to put measures in place to prevent future incidents.

Therefore, as you can see, an Incident Report System really can help to reduce incidents.